1. Who We Are

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Lincoln South Limited ("Lincoln South", "we", "us" or "our") is a financial management consultancy providing part-time Finance Director services to owner-managed businesses. Our registered office is:

 

Lincoln South Limited

14 Livingstone Road, Southsea, PO5 1RT

Company Registration No. 13091775

Website: www.lincolnsouth.co.uk

Email: oliver@lincolnsouth.co.uk

Phone: 07881 090345

 

We are committed to protecting your personal data and processing it in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

2. What Personal Data We Collect

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We may collect and process the following personal data about you:

 

2.1 Data you provide directly

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• Your name and job title

• Your business name and address

• Your email address and phone number

• Information you provide when completing a contact form or quiz on our website

• Information you share during discovery calls or meetings

 

2.2 Data collected automatically

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• Browser type and version

• Pages visited and time spent on site

• Referring website

• IP address (anonymised where possible)

 

Our website is hosted on Wix. Wix may collect certain technical data as part of its platform functionality. Please refer to the Wix Privacy Policy at www.wix.com/about/privacy for further information.

 

3. How We Use Your Data

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We use your personal data for the following purposes:

 

• To respond to enquiries and contact form submissions

• To provide financial management and consultancy services where engaged

• To send relevant content, including strategy documents or financial insights, where you have requested these

• To book and manage meetings via Calendly

• To improve our website and understand how visitors use it

• To comply with legal and regulatory obligations

 

We do not use your personal data for automated decision-making or profiling.

 

4. Legal Basis for Processing

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We process your personal data on the following legal bases under UK GDPR:

 

• Legitimate interests: to respond to enquiries, market our services to relevant businesses, and improve our website

• Contract performance: where you have engaged us to provide services

• Legal obligation: where we are required to retain data for accounting, tax or regulatory purposes

• Consent: where you have specifically opted in to receive marketing communications

 

5. Third Parties and Data Sharing

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We do not sell your personal data to third parties. We may share your data with the following trusted third parties solely to operate our business:

 

• Wix.com Ltd: website hosting and analytics

• Calendly LLC: meeting scheduling

• Xero: accounting software (where you are an engaged client)

• WhatsApp / Meta Platforms: where you contact us via WhatsApp

 

Each of these providers has their own privacy policy and data processing terms. We use them only for the purposes described above and do not authorise them to use your data for their own marketing purposes.

 

We may also disclose your data to legal or regulatory authorities where required to do so by law.

 

6. International Data Transfers

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Some of the third-party services we use (including Calendly and Wix) may process data outside the UK or European Economic Area. Where this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the relevant regulatory authority.

 

7. How Long We Keep Your Data

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We retain personal data only for as long as necessary for the purposes for which it was collected:

 

• Enquiry data: up to 12 months from last contact, unless an engagement follows

• Client data: for the duration of the engagement and for 6 years thereafter in line with HMRC requirements

• Website analytics data: as determined by Wix platform settings

 

After the applicable retention period, data is securely deleted or anonymised.

 

8. Your Rights

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Under UK GDPR, you have the following rights in relation to your personal data:

 

• Right of access: to request a copy of the personal data we hold about you

• Right to rectification: to request correction of inaccurate or incomplete data

• Right to erasure: to request deletion of your data in certain circumstances

• Right to restriction: to ask us to restrict processing of your data

• Right to data portability: to receive your data in a structured, commonly used format

• Right to object: to object to processing based on legitimate interests or for direct marketing

• Right to withdraw consent: where processing is based on consent, you may withdraw it at any time

 

To exercise any of these rights, please contact us at oliver@lincolnsouth.co.uk. We will respond within one month of receiving your request. There is no charge for making a request.

 

9. Cookies

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Our website uses cookies and similar tracking technologies to improve user experience and analyse traffic. These may include:

 

• Essential cookies: required for the website to function correctly

• Analytics cookies: used to understand how visitors interact with the site (via Wix analytics)

 

You can control and disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the website. By continuing to use our site, you consent to our use of cookies as described above.

 

10. Data Security

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We take the security of your personal data seriously. We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, destruction or alteration. Our website uses SSL encryption and is hosted on the Wix platform, which maintains its own security certifications.

 

In the event of a data breach that is likely to result in risk to your rights and freedoms, we will notify the Information Commissioner's Office (ICO) within 72 hours and inform affected individuals where required.

 

11. How to Complain

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If you are unhappy with how we have handled your personal data, please contact us in the first instance at oliver@lincolnsouth.co.uk so we can try to resolve the matter.

 

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection:

 

ICO helpline: 0303 123 1113

Website: www.ico.org.uk

 

12. Updates to This Policy

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We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The most current version will always be available on our website. We encourage you to review this policy periodically.